#whiteboarding #visible-work #design-thinking #multimedia-design #project-management #genAI #technology-integration #joint-concepting #in-person-work #process-mapping > [!summary]+ Summary > This page describes a team collaboration to determine where to partner with genAI in the creative workflow. A draft of possibilities from a whiteboard exercise is shown and the final diagram used to guide practice is shown. (See the bottom of this page for the results of this activity.) # Generative Artificial Intelligence (genAI) design workflow integration While at George Washington University (GWU), I oversaw a creative team with a focus on designing and delivering multimedia for online courses. As part of my continual efforts to make the team more effective I wanted to explore integrating genAI into our workflow. Ideally, this could help by giving the team an opportunity to learn new skills and create more opportunities for them to contribute in their ownership of the work. In my eyes, genAI was a potential colleague and partner that offered new options. ## Process-mapping genAI multimedia workflow integration In the fall of 2023, my team and I got together one afternoon to process-map our workflow and identify where genAI could help us. This was the perfect activity for taking the workflow in our minds and making it visible. Fortunately, our project management system had been long established, so our conversation could focus on genAI task partnership. (See [[GWU Program management]].) ### Collaborative team design We completed the first step over two days. Potential places where we identified genAI use was denoted with `*GAI`. The left side before the branch, captured steps of collaborative work with an Instructional Designer and faculty. The branch highlighted to four paths multimedia design could take: 1. media refresh with existing scripts, 2. media creation with existing scripts, 3. no scripts and no media, and 4. a new heavily assisted genAI path. ![[20231214_Whiteboard-MP-workflow.jpg]] Things were moved and edited as we worked. After we completed this outline, I invited our instructional design partners to sit with us and walk through the whiteboard. Part of the intent was to also get them thinking about integrating genAI into their work too because we thought broader adoption would increase overall productivity. ### Final diagrammed process-map The whiteboard image was used to create the final diagram below. Places where I encouraged genAI use were highlighted with a red box behind a block denoting action. Other action blocks were made red because they indicated where genAI assistance would be used. <div class="container"><iframe class="responsive-iframe-pdf-land" src="https://1drv.ms/b/c/13829E5D2EB238DE/IQRtDXZurtywRZnTR_KOQkyUAX1S5Zk9WmpEFnOZPrkwk6c" width="100%" height="275" frameborder="0" scrolling="no"></iframe></div> ## 🎯 Results This activity promoted collaboration within my team and allowed us to think critically about and discuss where genAI could be used to help our workflow. Once we established the tracks of our work and knew where we could best use genAI, we were able to identify specific tools and experiment with their use. This led to a series of team presentations and the adoption of genAI in our workflow.