#whiteboarding #visible-work #design-thinking #collaboration #data-management #project-management #in-person-work > [!summary]+ Summary > This page describes a map that I drew to help **enable** effective file sharing across a large team. The planned folder/file system was paired with with the project management system. (See the bottom of this page for the results of this activity.) # Creating a shared data management system Cohesive data management is difficult to achieve because everyone simply uses different mental models to create folder hierarchies and to name files and folders. To try to bring some order to the chaos, I was encountering, I mapped and proposed a system for my team at the IMF. We were focused on the full creative cycle as part of building Massive Open Online Courses (MOOCs). I was trying to connect the **business creative cycle** with the **instructional systems design cycle**. For example, the alignment between the business cycle and the ISD ADDIE model is shown below. | Business creative cycle | Instructional systems design (ISD) cycle | | ----------------------- | ---------------------------------------- | | Inspiration / Discovery | Analysis | | Ideation | Design / Outline | | Concept development | Design | | Validation / Feedback | Development | | Strategy / Planning | Development | | Execution | Implement | | Evaluation | Evaluate | | Iteration | *Feedback loop to Analysis or Design* | ## Mapping course data management The image below is a map that I drew out on my office whiteboard of how we could organize all of our material for any given MOOC project. ![[20170111_Course_Content_Management.jpeg]] The root folder is "ICD_OLU_CM" and the next-level folder is the course. Within each course are key files and a series of sub-folders capturing content across different stages of development. (See [[IMF Project management]] to see where this aligned in our system.) Stages of development: 1. Conceptualization 2. Outlining 3. Design 4. Development 5. Production 6. Testing 7. Delivering 8. Evaluation Each of the partners is listed on the left side and having their buy-in was necessary if we were to all own and work with it. Partners: - PM — Project Manager - ID — Instructional Designer - VP — Video Producer - TECH — Technical Lead - CD — Content Designer - RA — Research Analyst/Assistant ## 🎯 Results This activity helped create some standardization in how we stored, shared, and spoke about project materials. With a common concept, it sped up collaborative work and ensured that there was accountability for shared and archived materials.